90.1 NBC FM Workplace Surveillance Policy

At 90.1 NBC FM, we utilize workplace surveillance to ensure the safety, security, and integrity of our operations. This surveillance may include cameras, computer monitoring, and tracking systems. Additionally, some of our customers and their work sites may also have various forms of surveillance in place.

We administer this policy in accordance with the Workplace Surveillance Act 2005 (NSW) and other relevant legislation. For existing employees and volunteers, this policy will take effect 14 days after implementation. New employees and volunteers who join after this date will be considered to have accepted this policy as part of their employment terms.

Definitions

• Camera Surveillance: Monitoring or recording visual images of activities on the premises or any other location.

• Covert Surveillance: Surveillance conducted without the knowledge of the employee or volunteer, in accordance with the specific legal requirements outlined in the Act.

• Surveillance: Includes camera, computer, and tracking surveillance:Camera Surveillance: Visual monitoring of activities via cameras.
  Computer Surveillance: Monitoring or recording computer use, including emails and internet activity.
  Tracking Surveillance: Monitoring geographical location or movement using electronic devices like GPS or mobile/satellite phone tracking.

• The Act: Refers to the Workplace Surveillance Act 2005 (NSW).

• Workplace: Any premises or location where employees or volunteers perform their duties, including company vehicles equipped with GPS or mobile/satellite tracking.

Types of Surveillance

90.1 NBC FM may use continuous camera, computer, and tracking surveillance. Surveillance cameras will be clearly visible, and signs will be posted to identify areas under surveillance. Vehicles equipped with tracking devices will also display clear notices indicating they are being monitored.

Computer surveillance will generally involve normal business practices, such as backing up data, monitoring network performance, and managing computer assets. While these activities are not typically considered surveillance, backups may be reviewed during investigations if necessary.

In some cases, covert surveillance may be used for a limited period when there is a need to gather evidence of dishonest behavior. In such instances, 90.1 NBC FM will adhere strictly to the legal requirements outlined in the Act.

Prohibited and Restricted Surveillance

Surveillance will not be conducted in areas where privacy is expected, such as change rooms, toilets, or shower facilities. Additionally, computer surveillance will not block access to emails or internet sites related to industrial matters.

Use of Surveillance Records

Surveillance records may be used or disclosed under the following circumstances:

• For purposes related to the employment of employees or volunteers, or related to 90.1 NBC FM business activities.

• To law enforcement agencies in connection with an offense.

• In connection with legal proceedings.

• If necessary to avert an imminent threat of serious violence or substantial property damage.

Examples of situations where surveillance records might be used include investigations into assaults, theft, or damage to 90.1 NBC FM property.

Records will be securely stored for a period determined by management and will be destroyed appropriately once they are no longer needed.